Computer Request and Purchase Policy

Computer upgrade policy:

As there is need and as the campus hardware budget allows, IT Operations aims to upgrade campus faculty and staff computers with improved machines every four years to help maintain maximum computing efficiency and productivity. IT Operations and the Controller's Office will be responsible for evaluating need and determining the best upgrade option. Though IT Operations routinely monitors the performance of all faculty and staff computers, please report all computer performance issues to the IT Operations Service Desk.


 Notebook upgrade policy:

Staff members currently using a desktop and requiring an upgrade to a notebook are requested to give written justification including specific reasons for their portability needs and have approval from their department head and vice president. IT Operations and the Controller's Office will carefully review all requests. In all situations where portability is not critical to job function, users will be required to use a desktop PC. The advantages of a desktop PC are savings in purchase and support costs, improved performance and reliability, larger screen size, and good ergonomics. Faculty members currently using notebooks, who do not have a need for portability, are also encouraged to switch to a desktop, pending approval from their department head.


 New computer request policy:

Computer requests for new hires and or special projects should be submitted to the Controller's Office and IT Operations as early in the yearly budgeting process as possible to ensure proper consideration. In the event that the campus hardware budget is exhausted, departments necessitating additional hardware may be required to pay for the expense out of their available budget, pending approval from the Controller's Office and IT Operations. All equipment must be purchased by IT Operations, meeting TMU standard hardware specifications. You will be asked to return any computer equipment not purchased through IT Operations.


 Apple Mac Purchase & Support Policy

While IT Operations has standardized on the use of Windows based PCs for corporate applications on the TMU Campus, some departments may have the need to use Apple computers and software for specialty projects such as video editing or music composition. For those departments having such needs, the following is a guideline for purchase and support:

  1. Purchase of all computer equipment and software must be approved by the Controller's Office and the CIO's Office. Departments seeking equipment and software must submit a written request to IT Operations stating their requirements, purpose, cost, proposed method of funding, and approval by their department head and vice president. Please note that Apple hardware and software may not be directly compatible with many common applications and protocols that TMU has standardized on. Consequently, a higher cost of ownership may be incurred to provide technical support and maintenance for Apple users and products. TMU departments will not be given purchase approval for a Mac unless they can demonstrate that their requirements cannot be fulfilled with a Windows based computer. In their purchase request documentation, departments wishing to purchase Apple hardware and software should include specific reasons why they cannot use a PC. Personal preference is not an acceptable justification for purchasing Apple products.
  2. If the purchase request is approved, IT Operations will be responsible for the acquisition of the equipment and/or software and will work with the requesting department to finalize specifications.
  1. All Apple machines will be purchased with 3 years of Apple Care Support. Departments will be responsible for the setup and installation of all hardware and software, including Windows and virtualization software if used.
  2. Departments are responsible for any non-warranty technical support and repair costs, such as any accidental damage.